One calm place for the whole trip.
TrvlCrew helps boutique tour operators run shared itineraries, trip documents, traveller readiness, maps, announcements and group chat — all in the browser, with no app install.
There is no charge for a TrvlCrew account today. Travellers join by invite link or code. Sign in
Run boutique tours without the spreadsheet chaos.
Keep the itinerary, documents, updates, traveller readiness, and group communication in one shared trip hub — instead of juggling PDFs, email chains, spreadsheets, and chat threads.
Three calm steps.
- 01
Build the trip
Create the itinerary, confirm the trip's places, upload documents and prepare the trip hub.
- 02
Invite the crew
Send an email invite link that expires, or share the tour's 6-character join code. Travellers open the trip in their browser.
- 03
Travel together
Everyone on the tour sees the same plan, documents, map, announcements, chat and published field notes.
Every tour, one home.
Hand-build the trip the way you'd plan it for your own family — then run it from one calm hub.
- Build day-by-day itineraries with times, places and details
- See what needs attention across all your tours in one command centre
- Plot the trip's confirmed locations on an interactive map
- Create AI-assisted destination notes, review them and publish them to travellers
- Upload vouchers, tickets, packing lists and trip documents
- Invite travellers by email invite link or a 6-character join code
- Track readiness — see who has submitted what, and who is still pending
- Post announcements and coordinate in group chat
- Request payments and track what has been paid
- Keep past tours organised in your dashboard for reference
A note on scope: card payments are handled by our payment provider, Paddle — TrvlCrew records the request and its status. Reminders are sent by you, and reach travellers who have turned on browser notifications. Completed tours can be duplicated into a new draft.
Everything travellers need, without another app install.
Travellers open their trip in the browser to see the latest itinerary, documents, readiness items, map, announcements and group chat. Field Notes are AI-assisted destination notes reviewed and published by the operator.
- Today's plan, with times, places and meeting details
- Tickets, vouchers and travel documents shared by the operator
- A readiness checklist showing what you still need to submit
- An interactive map of the trip's confirmed locations
- AI-assisted destination notes reviewed and published by the operator
- Announcements, group chat and a shared trip gallery
- Download a copy of the plan to read when signal is patchy
- Opens in your browser — no app store install
Have an invite link? Just open it — we'll guide you in.
The same tour, from both sides.
Every screen below is the live TrvlCrew interface captured with a sample tour; names, dates and content are demonstration data.
What you use to plan and run a tour: the command centre, the tour workspace, the itinerary, the map, Field Notes and announcements.
The command centre
Open TrvlCrew and see what needs you, what is happening today, and every active or upcoming tour with joined traveller counts.
Built for considered group travel.
TrvlCrew is designed for small teams running thoughtful, high-touch trips where details matter.
- Boutique safaris
- Retreats and wellness trips
- Food and wine tours
- Photography expeditions
- Educational and alumni trips
- Custom private itineraries
Questions, answered.
No. Travellers can open their trip in a browser from an invite link or code. No app store install is required.